Event Details

Mainz Botanic Garden welcomes you to the
2020 Plant Records Conference

Mainz University Botanic Garden is located on campus at Johannes Gutenberg University Mainz, which with 31,000 students is one of the largest and most diverse universities in Germany. The garden covers 9 hectares and has a collection of more than 8,000 different taxa. It was founded in 1946 by Wilhelm Troll, the most influential plant morphologist in Germany at the time. Due to its location in one of the warmest and driest areas in Germany, plants of the steppe regions and of mediterranean origin can be grown outdoors. Initially a purely scientific garden for research and teaching, in the last few decades Mainz Botanic Garden has developed into an open and versatile institution supporting the attainment and transfer of knowledge within the university and beyond. Today, the garden’s Green School offers a broad educational programme and the garden itself supports plant conservation projects.

16th March 2020: As a consequence to the spread of the coronavirus (COVID-19) we have taken the difficult step to move the conference from 10th May to 29th October.

The Conference

As in previous years, the main focus will be on the challenges participants face in relation to record keeping and collection management. Primarily, the talks will be presented by the community, with developers from IrisBG and Floria invited to complement the programme with training and participate in a Q&A session at the end.

Starting off in 2016 as a European conference for users of IrisBG, this annual event has evolved into a platform of idea sharing, with participants from all over the world. A draft programme will be published later in February.

Community Driven Problem Solving
“What’s in my toolbox”

Following the success of past conferences, we will continue the model of community driven problem solving. Contributors are encouraged to discuss the challenges they face in daily record keeping and to invite other delegates to share in their ideas. Presentations and workshops may focus specifically on the software used or may relate to record keeping in general.

We believe in inclusive collection management and our ambition is to make this conference a platform for everyone involved in the record keeping process. As in previous years we hope to see many horticulturists attend the conference.

Fee and registration

Conference fee (Monday and Tuesday): 100€ per delegate
Excursion on Saturday (TBC): no extra costs
Conference dinner on Thursday: 30€
Post-Conference dinner on Friday: 40€

Registration is open until 10 September. The number of available places is limited.
For registration, please scroll down to the bottom of the page.


A more detailed agenda will be published later this year.


Conference on Thursday 29th October 2020

Please note that this is our draft agenda prepared prior to the virus outbreak. We are working on a new schedule for the conference and will announce updates as soon as they are in place.

09:00 Coffee / registration at the ‘Grüne Schule’, which is here.

09:30 Welcome and Opening

Key Note Speech

Prof. Dr. Maximilian Weigend, Nees Institut for biodiversity of plants, University of Bonn

Presentations, workshops and training.

17:00 Closing 

19:00? Conference dinner Location TBC. 

Conference on Friday 30th October 2020

You are welcome to join the garden tour starting at 8:00 until 9:30. We will meet at the main entrance of the garden, Johannes Gutenberg University Mainz Botanical Garden, Anselm-Franz-von-Bentzel-Weg 9, 55128 Mainz, Germany.

9:30 Welcome & coffee

Presentations, workshops and training.

15:00 Q&A panel with Floria/Botanical Software & IrisBG/Compositae AS

16:00 Closing and drinks

19:00? Post Conference dinner Location TBC. 

Post-conference excursion for Saturday, 31st October 2020

Garden tour

You are welcome to join the garden tour. We will meet at the Green School in the  Johannes Gutenberg University Mainz Botanical Garden, Anselm-Franz-von-Bentzel-Weg 9, 55128 Mainz, Germany.  You will also have the option to join a garden tour on Tuesday morning at 8am.

More details about optional programme for October will be announced later this year.


Mainz offers a large number of hotels within easy reach of the main station and the Botanic Garden:

A low budget alternative near the botanic garden is Pension Gutenberg Residenz Mainz, http://www.gutenberg-residenz-mainz.de/index.html (single rooms from 46 Euro per day)


Thank you

We would like to thank Mainz Botanic Garden for hosting this event. In particular we would like to thank Ralf Omlor at the Botanic Garden of Johannes Gutenberg University Mainz and Reinout Havinga at the Hortus Botanicus Amsterdam for organising the conference together with us.

2019 Conference

To read more about the 2019 conference or view the recordings of the sessions, please visit https://botanicalsoftware.com/2019/05/

Registration is temporarily closed due to COVID-19 and will re-open by the end of August.

For more information please click here.

2020 Plant Records Conference

Registration form

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