Collection Management Workshop

Getting more out of your botanical collection

When: Thursday 22 May 2014

Where: Hortus Botanicus Amsterdam

To register, please send an email to havard before 23 April.[important]The workshop is fully booked[/important]
The workshop is open to all NVBT members with a limited number of places available.

This workshop is recommended for anyone interested in collection management and is presented by Botanical Software in collaboration with Planten voor de Toekomst and Hortus Botanicus Amsterdam.


  • 10:00 Coffee
  • 10:30 Start Workshop
  • 13:00 Lunch, kindly offered by “Planten voor de Toekomst”
  • 16:00 Finish, followed by guided tour through “De Hortus”
  • 17:00 “Borrel” (drinks) on the Nursery Garden, kindly offered by Hortus Botanicus Amsterdam.
  • 19:00 Dinner at “Hemelse Modder“, €34 pp excl drinks. Walking distance from the garden. Please let us now if you will be joining the dinner or not.


Hugo de Vries gebouw, 3rd floor, Plantage-Middenlaan 2, Amsterdam (vis a vis De Hortus).

  • Metro station Waterlooplein, exit Hortusplantsoen
  • Tramline 9 from Central Station, stop Mr. Visserplein
  • Parking at ‘Parking Waterlooplein à €30,-/day


Botanic gardens rely on documented plant collections for the purposes of scientific research, conservation, display and education. During the workshop, we will discuss how gardens can improve the way in which their plant collection is documented. We will guide you through the process of managing a botanical collection by carrying out tasks such as:

  • accessioning of plant material
  • recording the origin of plant material, including map coordinates
  • printing plant labels
  • changing plant names and managing taxonomy
  • mapping your living collection and carrying out inventories
  • planning and completing plant maintenance
  • involving more staff in the collection management process
  • managing photos
  • planning garden tours
  • publishing plant collection data online
  • creating reports

Participants will learn how to record and track plant collection information  and be introduced to how the system can be adapted to their own requirements. There will also be room for general discussions on the best practices regarding collection management.

Hope to see you there.


Planten voor det Toekomst
Hortus Botanicus Amsterdam

Workshop in Amsterdam