Event Details

Hortus Botanicus Leiden welcomes the community to the 2017 European User Conference.

Sharing User Experiences

As last year, the focus for the conference is Sharing User Experiences and the majority of the presentations will be from the user community. The programme is supplemented with a session covering news and updates.


Thursday, May 11th 2017 (Optional pre-conference programme)

  • 12:00 – 15:00 Introduction (Training –  A laptop will not be needed).
  • 15:00 – Coffee / registration
  • 15:30 – 17:00 Guided Tour at Hortus Botanicus Leiden
  • 19:00 – Conference dinner (Please Register)

Friday, May 12th 2017

  • 09:30 – Coffee / registration
  • 10:00 Welcome by Gerda van Uffelen, curator of Hortus botanicus Leiden.
  • 10:15 – 11:00 Session 1
    • One for all, all for one: Plant Records at Hortus Botanicus Amsterdam.
      Roel Westendorp, Hortus Botanicus Amsterdam.
    • What to record and what not to record, that is the question.
      Havard Ostgaard, Botanical Software.
  • 11:00 – Intermezzo
  • 11:30 – 12:30 Workshop
    • Key performance indicators.
      Mats Havström, Gothenburg Botanic Garden.
  • 12:30 – Lunch / Group Photo
  • 13:30 – 14:10 Session 2
    • Stock checking: how do you keep up with your plants.
      Christopher Weddell, English heritage.
    • Recurrent planting schemes.
      Renske Ek, Paleis het Loo.
  • 14:10 – 15:00  Workshop
    • Sex, death and resurrection : grabbing hold of your annuals.
      Anneleen Kool, Oslo Botanic Garden and Reinout Havinga, Hortus Botanicus Amsterdam.
  • 15:00 – Coffee break
  • 15:10 – 15:50 Session 3
    • Improving label workflow: Plant Records and a new laser engraver.
      Pete Atkinson, Cambridge University Botanic Garden.
    • Collection sponsoring: keeping track of tree adoptions.
      Gerda van Uffelen, Hortus Botanicus Leiden.
  • 15:50 – Coffee break
  • 16:00 – 17:00 Closing & drinks
    • News and updates.
      Havard Ostgaard, Botanical Software
    • Conclusions of the day.
      Margherita Tinti, Botanical Software
    • Networking
  • 19:00 Post conference dinner – we will book a table at a local restaurant (Pay at the restaurant).

Saturday, May 13th 2017 (A separate invitation with will be sent out)

  • 10:00 – 12:00 Leiden Canal Cruise with one of the vintage ‘Schuitje Vaart’ vessels.
  • 12:00 – 13:00 Picnic Lunch at Hortus Botanicus Leiden
  • 13:00… We join the “Plant Marked at Hortus Botanicus Leiden”. (https://www.hortusleiden.nl/programma/agenda/13-mei-2017-plantenmarkt)
  • The programme is expected to cost around €40 per person, including lunch.


Leiden has a large amount of good hotels to choose from. We have prepared a temporary shortlist below, which will be updated in the near future. It takes roughly 15 minutes to walk from Leiden Central Station to the garden.

Price and Registration

Conference : €30 per delegate

Conference dinner : 50€ per delegate

To register, please fill in the booking form below


Thank you

We would like to thank Hortus Botanicus Leiden for hosting this event. In particular we would also like to thank Gerda van Uffelen at Hortus Botanicus Leiden and Reinout Havinga at Hortus Botanicus Amsterdam for organizing the conference together with us.


Workshop De Hortus

2016 Conference

Alternativly, you can view a recording of many of the presentations on our Youtube channel.

European User Conference 2017

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