Event Details

Gothenburg Botanical Garden welcomes the community to the 2019 User Conference.

Gothenburg Botanical Garden will be hosting the 4th User Conference on April 29 and 30, 2019. The garden comprises a total area of 175 hectares (ca. 430 acres), most of which is a nature reserve. The garden proper is about 40 hectares with roughly 16,000 different species. To celebrate the arrival of spring, the park will host a Japanese-style hanami (flower viewing) picnic during the weekend preceding the 4th User Conference.

Community driven problem solving

Following the success of the past conferences, we will concentrate on community driven problem solving. Contributors are encouraged to discuss the challenges they face in daily record keeping and to invite the other users to share their ideas. Presentations and workshops can focus specifically on software use or may even relate to record keeping in general. The results of these sessions will help us improve the software and allow the community to share ideas regarding record keeping practices.

We believe in inclusive collection management and our ambition is to make this conference a platform for everyone involved in record keeping. We are very pleased to see that this year we will welcome more horticulturalists than in the past, which will broaden the scope of the conference.


Pre-conference suggestion for Sunday, April 28th 2019

11:00 – ±15:00 Hanami- Cherry blossom festival

Gothenburg Botanical Garden cordially invites you to visit its annual Hanami – Cherry blossom festival. Starting at 11:00 (until ±15h), please bring your own picnic or visit one of the food trucks and enjoy the programme which includes releasing koi fish, guided tours of the Japanese Glade, martial arts performances, sakura dancing and tea tasting. The festival attracts between 10.000-20.000 visitors annually. This year, the Hanami is an official part of the celebration of 150 years of diplomatic relations between Sweden and Japan.

16:00 – 17:30 Garden tour

Right after the Hanami festival, you are welcome to join the garden tour between 16:00 and 17:30. We will meet at the main entrance of the garden, Carl Skottsbergs Gata 22A, SE-413 19 Göteborg.  You also have the option to join a garden tour on Tuesday morning at 8am.

How to get there: http://www.botaniska.se/en/visit-us/find-us/


18:30 Dinner

In the evenings you can join us for dinner at 18:30 at the restaurant Kathmandu, Sveagatan 24 413 14 Göteborg. How to get there: click here.

Conference on Monday 29th April 2019

09:00 Coffee / registration at the classroom called ‘Roten’, which is here.

09:30 Welcome and Opening

Margherita Tinti, Botanical Software Ltd
Mats Havström, Head of Research and Collections, Gothenburg Botanic Garden
Havard Ostgaard, Botanical Software Ltd

10:00 Key Note Speech

> Plant collections – a global research infrastructure
Mari Källersjö, Professor, Department of Biological and Environmental Sciences, University of Gothenburg

10:30 Introduction to the programme

Reinout Havinga, Head of Garden and Collection, Hortus Botanicus Amsterdam, Reference Garden

Session 1 – records are teamwork

10:40 > “We’ve always done it this way” – Resetting the status quo.
Benedict Lyte, Senior Plant Mapping and Records Officer, Royal Botanic Garden of Sydney

11:00 Coffee Break

11:15> “Seeing the forest and the trees“ – Collaborative tree assessment
Andreas Løvold, Natural History Museum, University of Oslo

11:40 > Workshop: The introduction of the Handheld App
Martin Smit, Collections Manager, Hortus Botanicus Amsterdam, Reference Garden
Pete Atkinson, Plant Records Officer, Cambridge University Botanic Garden

12:40 – Lunch

Session 2 – The Nuts and Bolts

13:40 > Finding ways to record historic plant records
Christopher Weddell, Senior Gardens Advisor, English Heritage
> The complex locations of the Clusius Garden
Wouter Koopman, Horticulturalist, Hortus botanicus Leiden
>Tag, you’re it! – labeling techniques
Gregory Payton, Director of Living Collections, Dawes Arboretum

14:50 Coffee Break

15:05 > Using attributes
Stina Weststrand, Scientific curator, Gothenburg Botanic Garden

15:25 > Workshop: Inventories and labeling in practice
Johan Nilson & Erik Vidstige, Horticulturalists, Gothenburg Botanic Garden
Mats Havström, Head of Research and Collections, Gothenburg Botanic Garden
Margherita Tinti
, Botanical Software

16:30 > Q&A and Closing
Havard Ostgaard, Botanical Software

17:00 Closing and drinks

17:45 Conference dinner at Donsö

Donsö is a small island in the Southern Göteborg Archipelago.
17:45 A private bus will take us from the Botanical Garden (Carl Skottsbergs Gata 22A) to Saltholmens Brygga.
18:35 A boat takes us to Donsö
19:00 We will have dinner at the local restaurant Isbolaget www.isbolaget.com
21:30 We take the boat and the bus back to the city (Linnéplatsen)

Training on Tuesday 30th April 2019

You are welcome to join the garden tour between 8:00 and 9:30. We will meet at the main entrance of the garden, Carl Skottsbergs Gata 22A, SE-413 19 Göteborg.
How to get there: http://www.botaniska.se/en/visit-us/find-us/

9:30 – 12:45 training

Two parallel sessions
> Introductory training (please, bring your own laptop)
Gregory Payton, Director of Living Collections, Dawes Arboretum
Location: Library, which is here.

> Advanced training
Havard Ostgaard, Botanical Software
Location: Classroom, which is here.

12:45 Closing

13:00 Closing Lunch at Villa Belparc

Slottsskogen www.villabelparc.se


Gothenburg offers different types of accomodation.

For low budget alternatives near the garden please visit:

Fee and Registration

Conference fee (Monday): 60€ per delegate
Training fee (Tuesday): 40€ per delegate

The pre-conference dinner on Sunday and the User conference dinner on Monday are to be paid individually at the restaurant.

The registration is closed. If you would like to be put on the waiting list, please contact Margherita Tinti.


Thank you

We would like to thank Gothenburg Botanic Garden for hosting this event. In particular we would like to thank Mats Havström and Stina Weststrand at Gothenburg University Botanic Garden, Pete Atkinson, Plant Records Officer, University of Cambridge Botanic Garden and Reinout Havinga at Hortus Botanicus Amsterdam for organising the conference together with us.

We would also like to thank Swedish Lifewatch for supporting this event.


2018 Conference

To read more about the 2018 conference or view the recordings of the sessions, please visit https://botanicalsoftware.com/index.php/2018/06/3rd-european-irisbg-user-conference-summary-slides-and-recordings/

4th User Conference 2019

Registration form

Bookings are no longer available for this event.

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